A Certification Body (CB) creates a Scope Certificate (SC) for a Supply Chain Operator (SCO), when the CB certifies the SCO’s production of GOTS-certified goods.
How to Create a Scope Certificate
- Go to Organisations > Supply chain operators.
- Choose the relevant SCO to add the new SC for and hover over its name.
- Click on Show details to open the SCO account information page.
- Select the Scope Certificate tab on the top menu.
- On the Scope Certificate page click on Add list item (+) to begin the process.
- A new page for creating Scope Certificates will then open:
- In the Scope Certificate tab, fill out all relevant information, and save changes.
- For the Recertification Expected checkbox, please go to Reincertification to learn more about the next steps.
Newly created SCs will be in Draft status until all information is successfully entered. Once completed, the status will change to Awaiting Approval. It will need to be approved by the Approving person at your organisation.
How to Create and Add New SC Products
For every SC emitted by a Certification Body, a list of all products covered by the certification must be indicated.
On the Scope Certificate page:
- Select the SC Products tab on the top menu.
- On the SC Products page, click on Add list item (+) to begin the process.
- A new page for creating new products will then open:
- In the Basic data tab, select the relevant Product category and Product detail, and save changes. Fields marked (Print) may be modified at any time and will be shown on the final Scope Certificate. For further information, see GOTS Materials Processed & Products Classification.
- After saving changes, two new tabs will shortly appear:
- SC process categories
- SC materials
How to Add New Process Categories
On the SC Products page:
- Select the SC process categories tab on the top menu.
- On the SC process categories page, click on Add list item (+) to begin the process.
- A new page for creating new process categories will then open:
- Choose the applicable Process category from the drop-down menu and save changes.
After saving changes, a new section SC Facilities will appear at the bottom of the page to allow you to add and link SC facilities to their respective process categories.
How to Link Facilities
On the SC process categories page:
- Scroll down to the SC Facilities section.
- Click on Add list item (+). A dropdown menu will appear shortly.
- Select the relevant facility created previously – see How to Create a Facility – and save changes.
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How to Add Materials
On the SC Product page:
- Select the SC materials tab on the top menu.
- On the SC materials page, click on Add list item (+) to begin the process.
- Select the appropriate Raw Material from the dropdown menu.
- Indicate its percentage in the finished product and save changes.
You will need to add each individual material until percentages add up to the composition of the product at hand.
How to Clone Products
To facilitate the pre-filling of information for similar products, using data from previously entered products:
- Click on one of these tabs: Basic data, SC process categories or SC materials.
- On either page, go to the hand-right side menu and select the clone icon (
).
- In the screen that follows, adjust and update the cloned information, including processing facilities and material composition. Save changes.
- Go back to the Basic data tab to change the status of the new product to Awaiting Approval and save changes.
The Approving person at your organisation will validate the information provided and take the corresponding action. If positive, then this person will change the status to Valid.
How to Link Subcontractors to Principals
If an SCO has one or more subcontractors, each is considered a separate SCO in GTB – see Create a SCO.
To link two or more SCOs in a subcontracting relationship:
- Go to Organisations > Supply chain operators.
- Choose the principal SCO (this is the key SCO all relationships depend on).
- Click on Show details to open the SCO account information page.
- On the top menu of the SCO account information page, go to More Lists > Subcontractors.
- On the Subcontractors page Click on Add list item (+) to begin the process.
- In the screen that follows, search for the main subcontractor in the Principal dropdown menu and select it for assignment to the dependent SCO.
- Fill out all relevant information and save changes.
When a principal-dependent relationship is created, all facilities of the dependent subcontractor will be available under Process categories for the principal’s products.
If a subcontractor is certified by a different Certification Body from the one that certified the principal SCO, the subcontractor will be listed in Appendix of the Scope Certificate as Independently certified subcontractor.
Remember to always save changes by clicking on the floppy disk (